Privacy Policy

1. Scope and controller

This Privacy Policy explains how Lumessariovelle Reading Club Inc. handles personal information connected with this website, enquiries sent through the contact form, participation requests, event administration, reading-list suggestions, and direct correspondence. The organisation responsible for deciding why and how this information is handled is Lumessariovelle Reading Club Inc..

Because the club is based in Canada, Canadian privacy principles apply to its operations, including the Personal Information Protection and Electronic Documents Act (PIPEDA) where that statute applies to the activity in question. Where the processing of information falls within the territorial scope of the European Union General Data Protection Regulation, the GDPR principles and rights described below are applied to that processing as required.

2. Information we collect

We collect only information that is reasonably connected with the purpose for which you provide it. Depending on how you interact with the club, this may include:

• your name and email address;
• the topic and text of an enquiry or participation request;
• event preferences, requested dates, and the discussion or program you ask about;
• reading-list suggestions and other literary interests that you choose to include in a message;
• records of correspondence needed to answer a request, organise an event, or maintain a reasonable history of the enquiry;
• basic technical information that a hosting environment may necessarily process to deliver a webpage, such as request time, browser information, and network-security logs.

Please do not send information that is unrelated to your enquiry. The public contact form is intended for ordinary club and event communication.

3. Why we use personal information

Personal information may be used to answer enquiries, manage requests to attend a discussion, communicate practical event information, review program suggestions, respond to author-conversation proposals, maintain the security and reliability of the website, and comply with applicable legal obligations.

We do not use contact-form information for automated decision-making that produces legal or similarly significant effects. We do not sell personal information. We do not use enquiry data to build advertising profiles.

4. Legal grounds and consent

Where GDPR rules apply, processing may rely on one or more lawful bases depending on the context: your consent where you have made a voluntary request; steps taken at your request before participation in an event; legitimate interests in operating a readers’ club, answering correspondence, preventing misuse, and keeping records proportionate to those purposes; or compliance with a legal obligation.

Consent can be withdrawn for future processing where consent is the applicable basis. Withdrawal does not affect processing that was lawful before withdrawal. Canadian privacy practice likewise requires meaningful consent where consent is the appropriate basis and requires the organisation to limit collection, use, and disclosure to reasonable purposes.

5. Service providers and disclosure

Information may be handled by service providers that support website hosting, technical maintenance, secure storage, or communications, but only to the extent needed for the relevant service and subject to appropriate contractual or confidentiality controls. Information may also be disclosed where required by applicable law, a binding legal process, or a necessary response to protect the rights and security of the organisation or others.

We do not disclose personal information to unrelated organisations for their own direct advertising purposes.

6. International transfers

The club is located in Canada. If a person contacts the club from another country, information may therefore be transferred to and handled in Canada. Where GDPR transfer requirements apply, the organisation will use an available lawful transfer mechanism and appropriate safeguards where required, taking into account the nature of the information and the circumstances of the transfer.

7. Retention

We keep personal information only for as long as reasonably needed for the purpose for which it was collected, for follow-up that a participant would reasonably expect, for legitimate administrative records, or for a period required by law. Routine enquiries that do not lead to an ongoing relationship are reviewed for deletion or de-identification after the operational need has ended. Records connected with unresolved disputes, security incidents, or legal obligations may be kept longer when necessary.

8. Your privacy rights

Depending on the law that applies to your situation, you may have rights to request access to personal information, correction of inaccurate information, deletion in appropriate circumstances, restriction of certain processing, objection to processing based on legitimate interests, portability of information you provided in a structured format where the statutory conditions are met, and withdrawal of consent where processing relies on consent.

Canadian privacy law also provides rights of access and correction subject to statutory limits. To make a request, contact info@lumessariovelle.com and describe the information or interaction concerned. We may need enough information to confirm that the request relates to you. We will respond within the period required by applicable law.

9. Security and data minimisation

We use organisational and technical measures proportionate to the information handled, including limiting administrative access, maintaining local website resources, reducing unnecessary third-party dependencies, and keeping the public form limited to fields that support ordinary correspondence. No method of storage or transmission can guarantee absolute security, so controls are reviewed as the site and its functions change.

10. Children and younger visitors

The public website and club enquiry form are intended for a general audience and are not designed to collect information knowingly from children without appropriate involvement from a parent or guardian where required. If we learn that information was submitted in circumstances that require parental or guardian involvement, we will take reasonable steps to address the record appropriately.

11. Changes and complaints

We may update this Policy when the website, club practices, or applicable rules change. The updated date at the top of this page identifies the current version. Material changes will be reflected clearly in the revised text.

Questions or complaints should first be sent to info@lumessariovelle.com. You may also have the right to complain to the privacy regulator or supervisory authority that has jurisdiction over your situation. We encourage direct contact first so that the concern can be understood and addressed promptly.